Fleet Coordinator
Full Time Part Time posted 1 month agoJob Description
RESPONSIBILITIES
‣ Process all rental invoices for internal companies
‣ Initiate weekly billing to jobsites
‣ Process off-rental requests
‣ Overlook the GPS/security monitoring updates, ensure that the security company has an updated list of tool trailers locations and contact at all times
‣ Schedule equipment to start when working outside of the normal schedule
‣ Add new assets to our equipment software while maintaining proper asset identifications
‣ Generate PO numbers for mechanics
‣ Track fuel delivery minimum charges
‣ Regularly update and maintain our company drivers and vehicle lists
‣ Maintain GIR-fuel system by adding users and vehicles
‣ Review maintenance work orders in our equipment software; adding internal labor hours, comments, and parts, closing off work orders weekly
‣ Prepare annual equipment usage reports, along with quarterly equipment hour usage reports for Operations
‣ Oversee licensing and CVOR with a distribution of plate stickers annually
‣ Assist with payroll by maintaining timesheets for our non-unionized employees, unionized
‣ Updating employee status in our asset tracking software, by adding new employees and deleting terminated employees within the system
‣ Manage insurance claims by preparing documents for insurance on items loss, cost to replace and what has been disposed
‣ Work closely with our Logistics Coordinator
REQUIREMENTS
‣ Post-Secondary Education/College Diploma
‣ Experience with CVOR (Canadian vehicles operator’s registration) related documentation and administration is considered an asset
‣ Knowledge and use of Microsoft Word, Excel, and Adobe
‣ Valid Ontario Drivers Licence
‣ Proficient in the English language (written and oral) with strong inter-personal and communication skills
‣ Being able to work in a strong team environment is considered an asset
‣ Strong planning and organizational skills with the ability to multi-task and prioritize
‣ Ability to meet and adhere to deadlines and work under strict time constraints
‣ Be self-motivated and driven
‣ Must be legally eligible to work in Canada – no work permit sponsorship is available for this position
