Fleet Coordinator

Full Time Part Time posted 1 month ago

Job Description


‣ Process all rental invoices for internal companies

‣ Initiate weekly billing to jobsites

‣ Process off-rental requests

‣ Overlook the GPS/security monitoring updates, ensure that the security company has an updated list of tool trailers locations and contact at all times

‣ Schedule equipment to start when working outside of the normal schedule

‣ Add new assets to our equipment software while maintaining proper asset identifications

‣ Generate PO numbers for mechanics

‣ Track fuel delivery minimum charges

‣ Regularly update and maintain our company drivers and vehicle lists

‣ Maintain GIR-fuel system by adding users and vehicles

‣ Review maintenance work orders in our equipment software; adding internal labor hours, comments, and parts, closing off work orders weekly

‣ Prepare annual equipment usage reports, along with quarterly equipment hour usage reports for Operations

‣ Oversee licensing and CVOR with a distribution of plate stickers annually

‣ Assist with payroll by maintaining timesheets for our non-unionized employees, unionized

‣ Updating employee status in our asset tracking software, by adding new employees and deleting terminated employees within the system

‣ Manage insurance claims by preparing documents for insurance on items loss, cost to replace and what has been disposed

‣ Work closely with our Logistics Coordinator


‣ Post-Secondary Education/College Diploma

‣ Experience with CVOR (Canadian vehicles operator’s registration) related documentation and administration is considered an asset

‣ Knowledge and use of Microsoft Word, Excel, and Adobe

‣ Valid Ontario Drivers Licence

‣ Proficient in the English language (written and oral) with strong inter-personal and communication skills

‣ Being able to work in a strong team environment is considered an asset

‣ Strong planning and organizational skills with the ability to multi-task and prioritize

‣ Ability to meet and adhere to deadlines and work under strict time constraints

‣ Be self-motivated and driven

‣ Must be legally eligible to work in Canada – no work permit sponsorship is available for this position